*Event Schedule can be subject to change by the ISA

• June 7
  • Registration Opens
  • See below under “How To Register” for more information
•  August 7
  • Registration prices increase from $250 to $300 per registration
  • Deadline for TUE Submissions, if needed (see more under Anti-Doping below)
•  August 27
  • Final deadline for ALL payment and registration forms to be submitted. Any athlete not yet registered by that time will not be considered for the competition, regardless of if their travel and accommodation have already been coordinated. As the National Federation, it is your responsibility to coordinate with your team and make sure all deadlines are respected.
• September 4-5
  • Team Arrival and On-Site Check-In
• September 6
  • Team Arrival and On-Site Check-In (last appointment at 2:30pm)
    • ALL TEAMS MUST BE CHECKED IN BY 3PM
  • Managers’ Meeting – Requirement for up to two delegates per team
• September 7
  • Parade of Nations and Opening Ceremony
  • Likely start to Open Women
• September 8/9
  • Open Women
• September 10
  • Aloha Cup (TBC)
  • Open Women
  • Start to Open Men
• September 11
  • Finals Open Women
  • Open Men competition continues
• September 15
  • Finals Open Men
  • Closing Ceremony

As a reminder, the above schedule is subject to change depending on the conditions.

TEAM SIZE:

• 3 Open Men

• 3 Open Women

• Alternates, Team Officials and Team Supporters – No limit

ALL TEAMS MUST BE APPROVED BY THEIR NATIONAL FEDERATION. Each National Team has their own qualification process. If you are an athlete interested in competing and would like to inquire about qualification process with your respective National Surfing Federation, please visit our Membership Directory for contact information

1. RSVP:

• One representative from each National Team needs to send an email to meganburns@isasurf.org to confirm interest in participating.

2. Team Roster Confirmation:

• Please have your Team Manager download the WSG Team Roster spreadsheet, fill it out, and email to Megan Burns (meganburns@isasurf.org).If you do not yet know your athlete/team official names, you can confirm the number of athletes/team officials and update the ISA will the specific names at a later date.

3. Payment:

• To pay via credit card, CLICK HERE
• If you prefer to pay via wire transfer, please email Megan and request an invoice.
• Price increase dates are found below in “Registration Deadlines”

4. Online Registration Forms:

• Online registration forms are required by all registering athletes/team officials/ support/family: CLICK HERE

5. On-Site Check-In Appointment:

• Once steps 1-4 are completed, your team can set up an on-site check-in appointment from September 4-6. Each team is required to make a 30 min appointment time.
• All team athletes must be present at time of registration for personal verification of their identity by ISA officials. It is the Team Manager’s responsibility to ensure athletes are present during registration. Please arrange accordingly, since athletes not present will not be registered and will not be allowed participation in the competition.

• USD $250 per entry: June 7- August 6
• USD $300 per entry: August 7 – August 27

Items to note:

• Registration fees will be charged to each team member, managers, coaches, translators, medical staff, media, supporters and additional parties.
• Alternates must be identified and paid for prior to close of registration to be eligible for participation in the contest.

The benefits of registration include:

1. Access to Official ISA Pre and Post Event Communications
2. Invitations to Official Event Functions
3. Participation in the Parade of Nations and Official Opening Ceremony
4. Official Event T-Shirt
5. Official gift bag with Rulebook, Event Program, Sticker, Poster, etc.
6. Access to Team Tents at Contest Venue
7. Water at Contest Venue

The ISA’s policy is to collect registration fees for all those officially associated with each team, as well as those who desire to obtain any of the registration benefits. This includes all coaches, medical staff, translators, media, family members and friends who want VIP credentials.

OUTSTANDING BALANCES

A nation will not be allowed to compete if it has any outstanding dues payable to the ISA. Contact ISA Finance and Administration Manager, Claudia Alvarez, at claudiaalvarez@isasurf.org to verify outstanding account balances.

CLICK HERE to view the discounted accommodation/transportations that are being provided by the Local Organizing Committee.

The Official Travel Agency is:

Nippon Travel Agency Co., Ltd Miyazaki Branch

• e-mail: wsg_2019@nta.co.jp
• Tel. +81-(0)985-24-5255 Fax. +81-(0)985-24-9162
• Address: Sumitomo-life Miyazaki Bldg. 1F1-6-35, Takachiho st. Miyazaki City , Miyazaki pref. 880-0812 , Japan

If your team requires a visa to enter Japan, you must allow significant time for Nippon Travel Agency to send you a hard copy of the invitation letter. For this reason, we strongly encourage you to reach out to them immediately to ensure enough processing time. More information regarding visas can be found on our event webpage, linked below. Visa processing is the independent responsibility of each National Team.

Each National Team is responsible for booking their own accommodation and transportation. Contact details can be found in the package above.

DRIVING IN JAPAN

If you are planning on renting a car in Japan, it is very important that you look into your country’s ability to obtain either a Driving Permit or Foreign Driving License. If your country did not sign the contract at the Geneva Convention in 1949, they will be unable to drive and you need to contact us immediately.

Here are the countries that can drive with a Valid International Driving Permit:

http://www.keishicho.metro.tokyo.jp/multilingual/english/traffic_safety/drivers_licenses/geneva.html

Here is a list of countries that can drive with a Valid Foreign Drivers License

http://www.keishicho.metro.tokyo.jp/multilingual/english/traffic_safety/drivers_licenses/index.files/gaikokumenkyo_english.pdf

The ISA will ONLY accept a valid passport from the country the athlete is representing as proof of nationality for participation in World Championship events. The only exception is for National Identification cards issued by the National Government of the team country that clearly shows “Nationality or Citizenship.” Note: Such a card showing place of birth but not Nationality or Citizenship of the athlete will not be accepted as place of birth does not provide automatic citizenship in many countries.

The ISA will not accept any other form of government documentation supporting a passport or eligibility of passport to verify nationality. This policy will be implemented immediately and has been updated in the ISA rulebook.

Once a competitor has surfed for a country in any ISA event, he/she generally may not surf for another country at future ISA sanctioned International Events. For more information regarding National Representation, please consult our rulebook here: ISA Rulebook

TEAM REPRESENTATION AT QUALIFYING EVENTS

In reference to the communication that was sent from the ISA on April 12, 2018, we’d like to reiterate that at the 2019 ISA World Surfing Games, surfers may only represent an ISA Member from territories with representation of a National Olympic Committee (NOC). ISA Member Federations without NOC representation will not be allowed to participate at this event. To further reference the communication from April 12, please CLICK HERE.

Travel Insurance – The ISA strongly recommends that each team procures travel insurance (including, but not limited to accident, liability and medical) for all of their participants.

Passports & Visas – Please check with your travel agent or your Foreign Affairs Department for requirements.

Travel Vaccines – Please contact your Foreign affairs department for further information.

The 2019 ISA Annual General Meeting will be taking place during the 2019 ISA World Surfing Games in Miyazaki, Japan. The exact date is to be confirmed and the ISA will be in touch at that time with a call for agenda items. Please stay tuned for more information.

Drug Testing

Drug Testing will follow the World Anti-Doping Agency (WADA) guidelines and will be conducted on or around the final day of competition. All finalists plus three (3) random tests will be conducted.

If an athlete is required to take medication to treat an illness or condition which happens to fall under the Prohibited List, a Therapeutic Use Exemption (TUE) may give that athlete the authorization to take the needed medicine. Please contact the ISA to submit all TUEs at least 30 days prior to the start of the competition.

For more information on the ISA’s Anti-Doping Policy, and to view WADA’s 2019 List of Prohibited Substances, please click here: https://www.isasurf.org/development-programs/anti-doping/

ANTI-DOPING EDUCATION SEMINAR

During the week of competition, the ISA will be organizing a seminar with anti-doping experts and staff from the World Anti Doping Agency who will be educating attendees on the responsibilities (both as an athlete and NF) of being compliant with the World Anti-Doping Code. It is highly recommended for your entire team to attend to understand the current process and the responsibilities of your athletes and NF moving forward. Stay tuned for more information.

The media exposure this contest can provide you, your National Federation and your athletes is absolutely priceless. Please submit a list of key media contacts in your region to the ISA so that they may receive ISA press releases. We also ask that you forward local media coverage before and after the event to the ISA so we may use it to promote surfing worldwide. Please contact Evan Quarnstrom at evanquarnstrom@isasurf.org.